Executive Assistant (Las Vegas) Representative
Job Purpose:
We are looking for a mature, efficient, upbeat and energetic individual to support the CEO with scheduling and coordination of the day to day operations in the Las Vegas office. The Executive Assistant will be responsible for most personnel duties, invoicing clients and generating reports for management. This position is also responsible for managing client funds and following up on delinquent payments. The Executive Assistant must be extremely organized, computer savvy and will be expected to handle confidential information with professionalism. This is an exempt position that requires interactions with all levels of staff and clients.
Essential Duties
- Assist the CEO with scheduling of appointment and internal meetings
- Track attendance through HRIS system and timesheets
- Invoicing of clients and tracking of payments
- Report hours and payroll exceptions in accordance to payroll schedule
- Manage supplies and order as needed
- Create presentations for sales, investors and other purposes as needed
- Anticipate needs and issues before they arise
- Relay communication from CEO to the staff
- Assist managers with projects or resources including contracting temporary personnel
- Welcome new employees and assist with onboarding
- Assist employees with insurance benefits
Skills/Qualifications/Experience:
- Minimum of five years of administrative experience supporting executives or key personnel
- Familiarity with insurance benefits and HR laws
- Excellent communication skills
- Excellent command of the English language, both spoken and written
- Strong attention to detail
- Excellent command of the English language both spoken and written
- Impeccable grammar and spelling skills, ability to pass Textbroker’s editorial test
- Team player
- Demonstrated ability to thrive in a high-change, growing business environment
- Demonstrated ability to work with individuals at all levels of employees in the office and other locations.
- Demonstrated ability to thrive in a high-change, growing business environment
- Advanced knowledge of Microsoft Office with a strong focus on Excel, PowerPoint and Word
- Able to handle confidential topics/conversations tactfully
Location: Las Vegas
Salary Range: Commensurate with experience
Position Type: Full-time
Benefits: Competitive salary, Excellent PTO, Employer contribution towards medical insurance premium, Seven paid holidays, Dental, Vision, Flex Spending (Health and Dependent)
